Booster Club :: Officer Jobs

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Office		Decription
Co-Presidents		The president(s) are the leaders of the booster club. They provide guidance, run the meetings, recruit volunteers when needed and fill in any officer vacancies.
Treasurer		The treasurer keeps track of all finances for the booster club. The treasurers report are to be published to the web 5 calendar days before the next board meeting.
Secretary		The secretary records the minutes for all booster club meetings. All minutes are to be published to the web site within 7 calendar days of the meeting for which they document.
VP-Communications		The VP of Communications is responsible for communications to the parent members of the booster club. Which includes sending out emails and updating the web site.
VP-Events
	Summer Ice Cream Social	Need chairperson to coordinate and purchase supplies. Bowls, spoons, cups, napkins, wet wipes. Ice Cream, water, soda (root beer, cola). Need raffle coordinated. Need to sell HEB cards at the event. Need to take T-Shirt orders. Need to take Car Decal orders.
	Java Jive Coordinator	Ask for donation of coffee (Daily Grind). Request cookies/baked items from parents. Promote the event.
	UIL Lunch Coordinator	Ask Director for count of stundets each day. Have email sent out requesting parents to send in 12 pack of drinks to choir room. Call Pizza Hut for donation of pizzas one week in advance. Pick up pizzas on appropriate day and deliver to choir room. Notify appreciation committee of donation.
	Spring Show Reception Cooridnator
	Spring Picnic Coordinator
	TMEA Chairperson	TMEA pre-planning TMEA Assignments & Action Items Need to have chairpersons in place. Need chairperson to coordinate event. Need chairperson for concessions. Need chairperson for hospitality. Need to acquire key to homemaking room or kitchen for ice and utensils. Donations for concessions and hospitality need to ask and secure donations immediately.
	TMEA Concessions Coordinator
	TMEA Hospitality Coordinator
VP-Fund Raising		The VP of Fund Raising is in charge of all fund raising. They work with the VP of Events to coordinate any fund raising at the events. They recruit and work with all Fund Raising coordinators. They perform any of the tasks that are not filled by a specific coordinator.
	HEB Cards Coordinator	The HEB card coordinator orders the cards from HEB distributes the cards to card reps keeps track of all cards and moneys recieved pays HEB per HEB agreement
	Wall of Pride Brick Sales Coordinator	The WoP coordinator is responsible for selling bricks throughout the year at various choir and school events. This includes Keeping the WoP display board and updating it if needed. Keeping printed forms available for orders at events. Selling at the Home football games. Senior night and senior parents night (Proud Dragon Parents & Project Graduation). All Dragon Choir events.
	Car Decals Coordinator	The Car Decals coordinator Prints the decal order forms for events. Takes orders and collects payment until the deadline. Places the order with the decal company. Requests check from the treasurer to pay company. Pays company and receives decals. Takes the decals to Mr White for distribution.
	T-Shirts Coordinator	The T-Shirts coordinator Prints the order forms for events. Takes orders and collects payment until October 1. Places the order with the t-shirt company. Requests check from the treasurer to pay company. Pays company and receives t-shirts. Takes the t-shirts to Mr White for distribution and helps if needed.
	Raffle at Summer Social	The Raffle coordinator Finds several items to raffle from local businesses. Brings the orders to the Ice Cream Social. Sells tickets for raffles at the beginning of the event. Has the director draw the winning tickets. Awards the prizes to the winners.
	Fall Concert Concessions
	Winter Concert Concessions
	RRHS Play Concessions Bi-Annual
Scholarships Committee Chairperson		The scholarship committee awards the college scholarships. The committee requests total amount of funds to be awarded from the boosters. (Feb Meeting) The committee reviews the application and makes any necessary updates. The committee sets a dead line for receiving applications. The committee sets a dead line for meeting to review applications and select the winners. The committee provides applications to the Director for seniors. The committee insures the application is available on the web site. The committee meets to review applications and award the winners. The committee requests a check from the Treasurer for all scholarships. The committee delivers the check and list of scholarship winners to the High School scholarship coordinator. The committee reviews the process and submits any necessary changes to the boosters for approval.
Appreciation Committee Chairperson		The Appreciation Committee is responsible for sending thank you plaques, certificates and/or cards to the sponsors who donated items to support the choir.
Audit Committee Chairperson		The Audit Committee audits the treasurers reports and books for the previous year based on the RRISD Booster Club Guidelines (See AppendixA). The chairperson needs to acquire all treasurer's reports from the treasurer. The committee needs to meet and verify the financial records are correct. The committee needs to prepare an audit report. The audit report must be completed by July 1.
Historian/Photographer		The Historian documents the events of the choirs and takes digital photos to be placed on the web. They work with the videographer to create a DVD/CD at the end of the year if they so choose.
Videographer		The Videographer takes vidoes of the choir events and provides small snippets for the web through out the year. They work with the historian/photographer to create a DVD/CD at the end of the year if they so choose.